Host University Responsibilities

• Manage logistics and planning for the hosted session
  • Reserve and manage facilities needs (including meeting spaces, meal planning, lodging blocks)
  • Develop leadership content as outlined for the session
    • Ensure content meets objectives outlined for the session
    • Confirm speakers
    • Share draft of complete session details with ALN Steering Committee 60 days in advance of session
    • Collaborate to incorporate ALN Steering Committee feedback and recommendations into session plan in advance of the hosted session
  • Manage registrations, confirm participant and liaison attendance
  • Manage consortium budget allocated for hosted session
    • Additional information provided below
• The host university liaison will be in regular communication with the ALN Steering Committee and other host liaisons for the program year about the development of the hosted sessions

Recommendations for Session Planning

The host university has latitude in the development of specific content for their session, as long as the desired topics are covered and objectives are met. Recommendations include:

• Keeping in mind a variety of modalities in session planning – this may include engaging a variety of speakers, panel discussions, “fishbowl” style interviews, time for reflection, small group activities, group discussions, etc.
• Keep in mind the roles and experience represented in the cohort group, and gear examples, group activities, and discussions accordingly
• Bringing current issues and examples into content conversations and discussion.
• Remaining mindful of continuing threads geared toward building and leveraging diversity as well as inclusive language and practices

When looking to engage speakers in the session, keep in mind the broad objectives and crossinstitutional context of this program. Speakers should bring perspective that enhances this aim, rather than highlighting their internal work or the perspective of one particular institution.

When considering speakers for your session:

• diversity of speakers should be a priority consideration.
• plan to include speakers from at least 3 ACC institutions other than your own, considering also a mix of representation from public and private institutions. The steering committee is a resource to help identify potential speakers on various topics from the ACC universities.
• be aware that speakers will not receive any honoraria or stipends. The budget provided to the host institution does include monies to cover speaker travel, food, and lodging expenses.

Session Budget Information

Each host campus will be advanced $55,133 from the ACC Academic Consortium, and should specify in advance whether funds should be made payable to the university treasurer, foundation, or some other entity. Fall and Winter hosts will receive a check in August 2018. Spring hosts will receive their check in February 2019.

Funds advanced to host institutions are to cover all on-site expenses (including program materials) for all program participants, all speakers (travel, meals, and lodging), all liaisons, and the ACCAC coordinator. Any costs associated with staffing a hosted session will be absorbed by the host university. Each university is responsible for their participants’ travel to and from each on-site session. The consortium office will reimburse liaison travel costs.

The $55,133 advance amount is based upon a budget for 60 participants spending the equivalent of 2 full days at each session. Actual costs are likely to vary by the number of participants who actually attend, the charges for meals and lodging, etc. If actual expenditures are less than the advance, unspent monies will be returned to the consortium. If actual expenditures exceed the advance, a request for additional monies will be considered by the consortium.

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